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For eye care professionals

Win a Trip to Malta 2022 Promotion - Terms and Conditions

Essilor Malta Event Promotion Terms and Conditions – V1
These Terms and Conditions prevail in the event of any conflict or inconsistency with any other communications, including advertising or promotional materials. Entry instructions are deemed to form part of the Terms and Conditions and by agreeing to be registered, all entrants will be deemed to have accepted and be bound by the Terms and Conditions. Please retain a copy for your information.
Promoter: Essilor Limited, Cooper Road, Thornbury, Bristol BS35 3UW | www.ecp.essilor.co.uk
1 Promotion Period: The promotion will run from 8am on 4th April to midnight on 31st August 2022 (the promotion period).
2 Eligibility: This promotion is exclusively available to Essilor independent business customers aged 18+ who buy qualifying lenses directly from Essilor or from a participating wholesaler in the UK (England, Scotland, Wales and Northern Ireland) and Republic of Ireland. Excludes glazers and wholesalers. A list of participating wholesalers can be found here: URL to be added
3 To enter the promotion, your Essilor Business Development Manager will need to enrol you during the promotion period; there is no self-registration mechanism. Your Essilor Business Development Manager must add your details to promotional campaign that sits within the Essilor CRM system. Entry will be completed following discussion about the promotion and an explanation of the mechanics and if you agree to participate. Only registered Essilor business customers (a Practice) can enter. Entries made are per individual ordering account number and each purchase of qualifying lenses during the promotion period will generate points. If your business is part of a group, we will add your qualifying points together and divide them between the numbers of practices within the business but there is a maximum of two places per business. The points table can be found here.
4 Essilor will measure and record the sales data monthly. For direct accounts, this will be second Friday of every month and for indirect accounts, this will be the third Friday. The sales data measured by Essilor is based on lenses ordered and invoiced within the promotion period.
5 Only Crizal UV and Optifog are qualifying lenses. The promotion excludes uncoated and all other coatings.
6 Any registration for this promotion must be made with permission from senior management of the Practice.  
7. How to win:  There are five ways to win a place at the event.  During the promotion period, points will be allocated to a Practice for each purchase of qualifying lenses.  To calculate the scores for the personalisation prizes, we will monitor all orders that include an eyecode element (Including Varilux Xclusive 4D) and / or an AVA element and allocate 20 points per pair per personalisation. All prize categories are monitored separately so you may score points towards each category.  At the end of the promotion period:
  • The top ten Practices with the highest points accumulation will win two places to the Event free of charge.
  • The top ten Practices with the highest personalised lens points accumulation will win two places free of charge.
  • The top ten Practices with the highest Varilux with Transitions points accumulation will win two places free of charge.
  • The top ten with the highest points on Eyezen and Stellest will win two places free of charge.
  • The next ten Practices with the highest points accumulation who didn’t qualify for free places, will receive one free place and the chance to purchase an additional place at subsidised cost of £tbc This is based on one twin room per winning business.
  • There will be 10 prize draw places to win one place and purchase one place for £750 + VAT.
8 There will be a maximum of 120 places available.  There is a limit of one entry and prize per Practice.
9 All winners will be notified by email within 10 working days of the end of the promotion period. This will also be followed up by a phone call from the Business Development Manager.  Essilor’s decision as to the winners is final and no correspondence or discussion will be entered into.
10 Prize: The prize is the relevant number of places at the [DESCRIBE MALTA EVENT] (Event) plus  flights from nominated regional airports, three nights’ accommodation at a luxury five star hotel in Malta from x October – October 2022.  Accommodation is based on the two individuals attending for each winning Practice sharing one double occupancy twin bedroom, additional accommodation can be purchased at cost price subject to availability. Pre-planned activities, transfers to activities and full board are included. Activities will be confirmed prior to the accommodation dates and will be subject to Covid-19 regulations. There will be a business meeting on the morning of X October for which decision makers are required to attend. The prize does not include travel insurance, travel to and from our nominated UKI airport, spending money, tax or personal expenses.
11 Any other costs incurred in addition to those set out above and that are incidental to the fulfilment of the prize are the responsibility of the winner(s).
12. The winning Practice will be required to nominate the recipient of any places to the event awarded to it, each recipient must be aged at least 18 years. Nomination must be made within one month of notification of any prize win. One place must be given to key decision maker of that practice, to be agreed with Essilor.  The winning Practice  will be responsible for ensuring that the recipients of the places are available to travel and hold valid passports, any necessary visas, vaccination or covid-19 status certificates and travel documents for the Event in question on the travel dates specified.
13. Any income tax may be payable on the value of any prize awarded as a result of this promotion and any tax liability shall be that of the recipient. National insurance may be payable on the value of any prizes awarded to employees and any NIC liability shall be that of the employing Practice. The Practice will be responsible for any employer reporting obligations in respect of tax and NIC. Information regarding the cost per person can be obtained from the Promoter shortly after the trip. The Promoter accepts no responsibility for tax or NIC reporting or liabilities.
14 The names of the winning Practices will be published on www.ecp.essilor.co.uk during September 2022.
15 Details of winning Practices may be used for publicity purposes in the optical press and on ecp.essilor.co.uk if given permission by the winners.
16 There are no cash or other alternatives in whole or in part to the stated prizes, except in the event of circumstances outside its control, the Promoter reserves the right to substitute prize alternatives of equal or greater value. The prize is non-transferable.
17 If fulfilment or any element of this promotion will be delayed or affected due to the continuing Covid-19 pandemic and resulting Government restrictions, all entrants affected will be contacted by the Promoter and kept updated of any unavoidable changes to the promotional dates, revised fulfilment dates or prize.
18 The prizes will be awarded directly to Practice owners, not employees registering for the promotion.  Unless otherwise agreed in writing by the Promoter, the prizes are not transferable. 
19 In the event of any dispute regarding the rules, conduct or the results of this promotion, the decision by the Promoter shall be final.
20 The Promoter reserves the right to disqualify any Practice if it has reasonable grounds to believe the Practice has breached any of these Terms and Conditions, the spirit of the promotion, any instructions forming part of this promotion’s entry requirements or otherwise where a Practice has gained unfair advantage in participating or won using fraudulent means.
21 In the event that any Practice is disqualified from the promotion or rejects the prize or does not accept the prize within 14 days of notification, the Promoter will offer the prize to the next Practice with the highest points value in the relevant category. The process will repeat until an eligible winner is able to claim the prize.
22 If a winning Practice has been awarded a prize and subsequently closes their Essilor account or reduces their spend by more than 50% or more in 3 months prior to the 7th September 2022, Essilor reserves the right to withdraw the prize and paid for places without compensation and select another winner using the same methodology as described above.
23 If a winning Practice’s credit account is unsettled or subject to legal proceedings at any time from the end of the promotion period up until the prize date, the Promoter reserves the right to withdraw the prize or paid for places without compensation.
24. The Promoter reserves the right to hold void, suspend, cancel, or amend the promotion where it becomes necessary to do so.
25 In the event of circumstances outside the reasonable control of the Promoter, or otherwise where fraud, abuse, and/or an error (human or computer) affects or could affect the proper operation of this promotion, and only where circumstances make this unavoidable, the Promoter reserves the right to cancel or amend the promotion or these Terms and Conditions, at any stage, but will always endeavour to minimise the effect to participants in order to avoid undue disappointment.
26 The Promoter and its associated agencies and companies will not be liable for any loss (including, without limitation, indirect, special or consequential loss or loss of profits), expense or damage which is suffered or sustained (whether or not arising from any person’s negligence) by the winning Practice or recipient of a place at the Event in connection with this promotion or accepting or using the prize, except for any liability which cannot be excluded by law (including personal injury and death caused by the negligence of the Promoter and fraud) in which case that liability is limited to the minimum allowable by law.
27 If any of these clauses should be determined to be illegal, Invalid or otherwise unenforceable then it shall be severed and deleted from these Terms and Conditions and the remaining clauses shall survive and remain in full force and effect.
28 These terms and conditions shall be governed by English law, and the parties submit to the exclusive jurisdiction of the court of England